How to Send Receipts and Invoices from Your Gmail to Expensify Automatically

To send receipts from your Gmail to Expensify automatically, connect your Gmail to Receiptor AI, then set up one automation that routes each receipt to receipts@expensify.com. Receiptor AI finds the receipts and invoices in your Gmail, extracts the details, and sends them to Expensify for you, so you no longer have to forward emails one at a time.

Why Expensify can't pull receipts from your Gmail on its own

Expensify only takes in receipts by email: you forward each message to receipts@expensify.com, and it reads what you send. That only happens when you remember to forward, one receipt at a time, so any receipt sitting in your Gmail that you did not forward never reaches Expensify.

The manual way to send receipts from your Gmail to Expensify

Confirm your Gmail address is verified in Expensify.
Open the receipt in Gmail.
Forward it to receipts@expensify.com.
Expensify reads it and adds it to your account.

This works, but only for receipts you forward yourself, and never for the ones already buried in your Gmail. At any real volume it becomes a daily chore that is easy to drop.

How to send receipts from your Gmail to Expensify automatically with Receiptor AI

It is a two-part setup: first connect your Gmail, then create one automation. Together they take just a few minutes.

Step 1: Connect your Gmail to Receiptor AI

In Receiptor AI, open Sources > Email Accounts.
Click Add Inbox.
Choose Gmail and sign in on the login page that opens.
Approve the access Receiptor AI requests. It is read-only: it can find and read your receipts and invoices, but never send or change your mail.
Back on the dashboard, confirm Gmail shows as Connected. Turn on Continuous Monitoring so new receipts are caught automatically, and optionally run a Retroactive Extraction to pull in receipts and invoices already in your Gmail.

Step 2: Create the automation

Use Expensify's receipt address, receipts@expensify.com (the same for every user).
Go to Agent > Automations in Receiptor AI.
Describe the rule in plain English: Send all new documents to receipts@expensify.com.
Click Generate Rule, then Save.

Automatic forwarding is a premium Receiptor AI feature and requires a subscription.

When the manual method is enough

If you only handle a handful of receipts a month and never miss one, manual forwarding to receipts@expensify.com is fine. The automation pays off once volume or recurring subscriptions make remembering to forward unreliable.

Ready to stop forwarding by hand? Start your free trial or see how Receiptor AI works.

Can Expensify import receipts from Gmail automatically?

Not on its own. Expensify's only receipt intake is the email address receipts@expensify.com, and it only processes receipts you forward there manually. Receiptor AI bridges the gap by scanning your Gmail and sending every receipt to Expensify automatically.

What is the Expensify receipt forwarding email address?

Expensify receives forwarded receipts at receipts@expensify.com. Use Expensify's receipt address, receipts@expensify.com (the same for every user).

How do I set up automatic forwarding from Gmail to Expensify with Receiptor AI?

Connect Gmail to Receiptor AI, open Agent > Automations, type Send all new documents to receipts@expensify.com, click Generate Rule, and save. Setup takes a few seconds.

Will Receiptor AI find receipts I already have in Gmail?

Yes. Receiptor AI scans your existing Gmail history as well as new items, so older receipts are captured and sent to Expensify too.