Connect the places invoices arrive
Connect Gmail, Outlook, or IMAP inboxes. Add a WhatsApp scanner or upload files when a supplier sends a document another way.
Restaurant invoice management
Get supplier invoices out of the inbox and into the books.
Receiptor AI collects restaurant invoices from email, WhatsApp, and uploads, extracts the available details, and prepares supported records for Xero, QuickBooks, or your bookkeeper.
Collect supplier invoices
Extract invoice details
Prepare Xero or QuickBooks records
Keep the original attached
Restaurant invoice workflow
Illustrative capture and handoff
Supplier invoice Collected
Invoice details Ready to review
Original document Attached
Accounting destination Configured
Receiptor AI prepares document evidence for accounting. It does not replace your accounting system, inventory tools, approval process, or supplier-payment service.
The capture layer
Keep your accounting system. Fix the document collection around it.
Your ledger may be in Xero or QuickBooks, but supplier invoices still arrive across inboxes, phones, and downloads. Receiptor AI handles that collection and preparation work before accounting review.
Collect and extract the document
Receiptor AI turns each available invoice into a reviewable record with supplier, date, totals, tax, currency, and line items when the document provides them.
Review the accounting details
Check the extracted fields, category, entity, payment state, and any focused questions before the record moves into your bookkeeping workflow.
Send it to the right destination
Use a configured Xero or QuickBooks workflow, or export the records and original files for your bookkeeper or accountant.
Built around supplier documents
One workflow for the restaurant formats you operate.
The same capture process can support different foodservice businesses without pretending they need separate software products.
Restaurants and multi-location groups
Collect emailed supplier invoices in one workflow, then assign each document to the business entity or location context used for review and export.
Cafés and bars
Keep invoices from beverage, food, equipment, and service suppliers together without treating Receiptor AI as a POS, inventory, or food-cost system.
Food trucks and catering teams
Upload documents from the road or send them through a configured mobile scanner, then prepare the records for the same accounting handoff as emailed invoices.
Accounting handoff
Prepare the invoice and its evidence for the destination you already use.
With a configured integration and eligible plan, Receiptor AI can check for a supported existing Xero or QuickBooks record before creating a new one, then attach the original invoice or receipt according to your settings. You can also export selected records for professional review.
Common questions
What restaurant teams should know
Is Receiptor AI restaurant accounting software?
No. Receiptor AI is the capture layer above your accounting system. It collects and extracts supplier invoices and receipts, then prepares supported records for Xero, QuickBooks, exports, or professional review.
Does Receiptor AI integrate directly with Sysco or US Foods?
No. Receiptor AI does not claim a direct Sysco or US Foods integration or electronic feed. It can process supported invoice documents that arrive through a connected inbox, WhatsApp scanner, or upload.
Can Receiptor AI send restaurant invoices to Xero or QuickBooks?
Yes, with a configured integration and eligible plan. Receiptor AI can match or create supported records according to your settings and attach the original invoice or receipt.
Can Receiptor AI pay restaurant suppliers?
No. Receiptor AI does not pay suppliers. Its Bills to Pay feature is a beta tracker for reviewing unpaid invoices, not a supplier-payment service.
Can Receiptor AI extract line items from foodservice invoices?
Receiptor AI can extract available line items when the source document contains enough information. Review remains available when a field, category, or accounting decision needs attention.
Start with the supplier invoices already arriving in your inbox.
Connect a source, review the extracted records, and decide how they should move into your accounting workflow.