How far back can I extract receipts?

Choose the date range you need, including previous years. Receiptor can only process messages that are still available through the connected mailbox; it cannot recover deleted email that the provider no longer makes available.

Can I find receipts for a past tax year?

Yes. Choose the start and end dates for that tax year. Receiptor scans the messages still available through the connected mailbox, then lets you review and export the recovered documents.

Can I scan Gmail and Outlook?

Yes. Historical extraction supports connected Gmail, Outlook, Microsoft 365, and IMAP sources. Select the email account and date range for each extraction.

Is this included in ongoing monitoring?

Historical extraction is a separate quoted workflow. Review the cost for your selected scan before starting. Ongoing monitoring, exports, and accounting integrations have their own access requirements.

Can I save the quote and run it later?

Yes. You can save quotes as drafts, revisit them, and track submitted extractions and their progress.

What can I do with the recovered receipts?

Review the extracted documents and download CSV, PDF, or ZIP exports. You can also use a configured Xero or QuickBooks integration with the required plan access.

Historical email receipt extraction

Find old receipts in your email. Clear the backlog.

Scan historical emails in Gmail, Outlook, Microsoft 365, or IMAP without opening every message. Choose the period you need, review the quote, and turn a quarter, tax year, or older backlog into documents you can work with.

Start a Retroactive Scan See pricing

Gmail · Outlook · Microsoft 365 · IMAP

From your inbox

Your receipt from Example Supply Co.

September 18, 2026
Total paid: USD 48.00
Receipt attached as PDF

Ready to review

Merchant: Example Supply Co.
Date: 2026-09-18
Amount: 48.00
Currency: USD
Document: Original receipt

Review → Export or send to your books

Illustrative receipt and extracted fields. Actual results depend on the source document.

From inbox to usable records

01
Choose your inbox and dates
Connect the email account that holds your receipts. Select the start and end dates for the period you need to recover.
02
Review your extraction quote
Set the document types and sender filters, then review the estimate and cost. You can save a quote as a draft before starting.
03
Extract, review, and export
Start the extraction and follow its progress. Review the resulting documents, then export them or use a configured accounting integration.

Demo

See Receiptor AI in Action

See how a document moves from a connected source into your books, with the original attached.

Recorded product walkthrough: connected email, historical extraction, document review, and a Xero bill with its source attached. Navigation and available settings may differ in the current app.

Fit receipt collection into your workflow

Recover receipts for a quarter, tax year, or older backlog

Select the period that matches your bookkeeping task. Recover the receipts and invoices still available in your connected mailbox for tax preparation, overdue bookkeeping, or a handoff to your accountant.

Choose what belongs in the scan

Select your inbox and date range, choose document types, and use sender filters to include or exclude relevant messages. The scan can process email bodies and PDF attachments.

See the cost before you start

Historical extraction uses a quote for your selected scan. Review it before proceeding, or save it as a draft. Ongoing inbox monitoring and accounting integration access have their own plan requirements.

See current pricing

Prepare the backlog for QuickBooks

Review recovered documents before sending them into your books. Connect QuickBooks Online for the right business and configure the accounting workflow, or export files for a manual handoff.

Explore the QuickBooks integration

Prepare the backlog for Xero

Keep the original documents with their extracted details. Use your connected Xero organization and chart of accounts, or export the records for your accountant to review.

Explore the Xero integration

Keep the next backlog from building up

After recovering older documents, set up ongoing email monitoring to collect new receipts and invoices as part of your regular bookkeeping workflow.

Explore ongoing email receipt extraction

Before you connect your inbox

How far back can I extract receipts?: Choose the date range you need, including previous years. Receiptor can only process messages that are still available through the connected mailbox; it cannot recover deleted email that the provider no longer makes available.
Can I find receipts for a past tax year?: Yes. Choose the start and end dates for that tax year. Receiptor scans the messages still available through the connected mailbox, then lets you review and export the recovered documents.
Can I scan Gmail and Outlook?: Yes. Historical extraction supports connected Gmail, Outlook, Microsoft 365, and IMAP sources. Select the email account and date range for each extraction.
Is this included in ongoing monitoring?: Historical extraction is a separate quoted workflow. Review the cost for your selected scan before starting. Ongoing monitoring, exports, and accounting integrations have their own access requirements.
Can I save the quote and run it later?: Yes. You can save quotes as drafts, revisit them, and track submitted extractions and their progress.
What can I do with the recovered receipts?: Review the extracted documents and download CSV, PDF, or ZIP exports. You can also use a configured Xero or QuickBooks integration with the required plan access.

Read our privacy policy for data handling details.

Put the receipts you already have to work.

Connect your inbox and choose the extraction workflow that fits your books.

Start a Retroactive Scan