Receiptor AI 2.0 - Every receipt from your inbox, automatically | Product Hunt
from 340+ reviews

Bookkeeping that keeps itself

Every receipt and invoice, caught and filed automatically.

Receiptor watches every place your documents show up, categorizes them for your business, and files them into your books with the original attached. Nothing to forward. Nothing left behind at month-end.

Always-on capture

Email, WhatsApp & iMessage

Originals always attached

Any language or currency

Xero, QuickBooks & exports

Launch App
Receiptor AI Dashboard

Choose the Receiptor workflow for you

For business owners and finance teams

Run one business or several. Receiptor keeps documents moving from every source into the right books, without the tax-time scramble.

See how it works

For accountants and bookkeepers

Stop chasing clients for missing documents. Start every reconciliation with cleaner records and the original receipt or invoice attached.

Explore Receiptor for accountants
How it works

From wherever it arrives to wherever it belongs.

Receiptor is the capture and workflow layer above your accounting system. It keeps the supporting documents and the bookkeeping data moving together.

  1. 01

    Connect every source

    Link Gmail, Outlook, any IMAP inbox, WhatsApp, or iMessage. Upload anything else in bulk.

  2. 02

    Receiptor does the document work

    It finds receipts and invoices, extracts the data, assigns the right business, and categorizes against your chart of accounts.

  3. 03

    Your books fill themselves

    Publish to Xero or QuickBooks with the original attached, or send the files to Drive, Dropbox, email, CSV, PDF, or ZIP.

    Explore the Xero integration
Human-in-the-loop automation

When Receiptor needs context, it asks instead of guessing.

Some receipts need a human answer: who attended, which client it was for, or whether an ambiguous expense should be archived. Receiptor turns that blocker into a focused WhatsApp or in-app question, then uses the reply to finish categorization and inform future decisions.

Receiptor hits a blocker

A receipt is extracted, but the business purpose is not obvious enough to categorize confidently.

It asks the right person

A focused question is sent through WhatsApp or the in-app review queue.

The answer finishes the books

The context is saved with the document and used to complete categorization.

Try Receiptor freeSee the workflow
WhatsApp repliesIn-app review queueSaved categorization memory
R
Receiptor AI
WhatsApp

Request for context

What was this €128 expense at Hotel Aurora for?

I am not confident whether it belongs in Travel or Client Meals.

Answer with context
Leave uncategorized
Archive document
Client dinner during the Singapore audit project.
Built for real business structures

One inbox, many businesses. Every document still lands in the right place.

Manage a company and a subsidiary, a shop and a rental portfolio, or several client entities without sorting the shared inbox by hand.

Automatic entity matching

Receiptor identifies which legal entity each document belongs to, even when they share an inbox.

The right accounting context

Assign each entity its own Xero, QuickBooks, or custom chart of accounts so categorization uses the right books.

Entity-aware routing

Use the entity in filters and automation rules to set fields, report, store, or export accordingly.

Why Receiptor

Compare your options

The difference is not another OCR model. It is a workflow that finds the documents, applies your context, and keeps going when a real bookkeeping decision is needed.

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Finds documents without manual forwarding

With Receiptor
Automatic discovery across connected sources
Manual workflow
Depends on someone remembering
Generic OCR
Waits for an upload

Uses business-specific accounting context

With Receiptor
Entities, chart of accounts, and saved decisions
Manual workflow
Lives in people's heads and spreadsheets
Generic OCR
Basic OCR fields

Retroactive inbox extraction

With Receiptor
Built in
Manual workflow
Time-intensive
Generic OCR
Usually unavailable

Keeps the source document attached

With Receiptor
Original stays attached through export
Manual workflow
Requires matching files by hand
Generic OCR
Data export only

Handles uncertainty

With Receiptor
Asks the right person and resumes the workflow
Manual workflow
Back-and-forth and follow-up lists
Generic OCR
Guesses or fails
Testimonials

What customers say after switching to Receiptor AI

Business owners use Receiptor to backfill missing records, reduce weekly admin, and send cleaner books to their accountants.

"Took me 15 minutes to scan my inbox and backfill a whole year of missing receipts for my accounting team."
LO

Leandro Ostera

CEO at Abstract Machines

"Link your email and that's it. It just extracts right from your inbox and integrates with popular accounting software to match transactions to the receipts. Saves me 3-4 hours a week."
P

Paul

CEO at CEO of 3 companies

"Best automation for Xero on the market. Set and forget and the magic happens. Saved me many hours a week as well as a reduction in accountant fees."
J

Joost

Managing Director at Neighbourhood Node

Trust & Privacy

“Wait... you read my email?”

Here's exactly what we access (and don't). Your emails stay in your inbox—we never move, delete, or modify them.

Learn more in our Privacy Policy.

Unrelated email stays unrelated

Receiptor looks for receipts, invoices, purchase confirmations, and similar financial documents. Unrelated email content is not stored.

Google API Limited Use aligned

Our Google API data handling follows the Google API Services User Data Policy, including Limited Use requirements.

Protected throughout processing

Security controls are built into the document workflow so sensitive financial information stays protected from extraction through export.

Ready for bookkeeping
that keeps moving?

Catch every receipt and invoice, apply your business's categories and rules, and send each one where it belongs with the original attached. Try every feature free for 14 days.

Start Free Trial
FAQs

Frequently asked questions

How does Receiptor find my receipts and invoices?

Connect Gmail, Outlook, another IMAP inbox, WhatsApp, or iMessage, and Receiptor looks for messages, attachments, and links containing financial documents. You can also upload files directly or in bulk.

Can Receiptor find documents from previous months or years?

Yes. You can scan an earlier period to recover receipts and invoices you already received, then keep collecting new documents automatically.

What information does Receiptor extract?

Receiptor extracts details such as the supplier, date, currency, total, tax, document number, and line items when available. It can then categorize the document using the business and accounting setup you provide.

Can I manage more than one business?

Yes. You can configure multiple legal entities, give each one its own accounting context, and let Receiptor assign, filter, automate, and export documents per entity. If you need complete separation, you can also use multiple workspaces.

What happens when Receiptor is not sure how to categorize something?

Receiptor can create a focused context request instead of guessing. You can answer in the app or through WhatsApp, and the workflow resumes with that context. Saved categorization preferences and workspace memories can also inform future decisions.

Where can Receiptor send my documents?

Receiptor can publish documents to Xero or QuickBooks with the original attached. It can also organize them in Google Drive or Dropbox, forward them by email, or export them as CSV, PDF, or ZIP files.

What happens to the rest of my email?

Receiptor uses your connection to find financial documents. It does not move, delete, or modify your messages, and unrelated email content is not stored. Our use of Google data follows the Google API Services User Data Policy, including its Limited Use requirements.

Has Receiptor completed any security assessments?

Receiptor previously completed a CASA Tier 2 assessment through the App Defense Alliance. Security assessments are point-in-time reviews, so we do not present an expired assessment as a current certification. Contact us for the latest security review materials, or learn about the framework on the CASA developer site.

Can I use Receiptor from Claude, ChatGPT, or other AI tools?

Yes. Receiptor provides an MCP server so supported AI tools such as Claude, ChatGPT, Cursor, and n8n can work with your receipts and invoices through approved Receiptor capabilities. See how Receiptor works with AI agents.