Send receipts from Gmail to Expensify
Start by checking the receipt email address and sender requirements in your Expensify account. You can forward a receipt from Gmail manually. Receiptor AI can also collect documents and forward them by email through an automation, provided Expensify accepts the sender and attachments. Test delivery before relying on the rule.
Check Expensify's receipt delivery requirements
This guide covers email delivery to Expensify, not a native accounting integration. Confirm that receipts@expensify.com is the current address for your account and check whether Expensify requires the sending address to be verified. Other collection methods may also be available in Expensify.
The manual way to send receipts from your Gmail to Expensify
- Confirm your Gmail address is verified in Expensify.
- Open the receipt in Gmail.
- Forward it to receipts@expensify.com.
- Expensify reads it and adds it to your account.
Manual forwarding works for both new and older emails. You still need to locate each receipt and confirm that Expensify received it. For recurring collection, consider an automation after testing the destination requirements.
How to send receipts from your Gmail to Expensify automatically with Receiptor AI
Connect your inbox, then configure a forwarding automation. Check the rule's scope, destination and delivery requirements before enabling it.
Step 1: Connect your Gmail to Receiptor AI
- In Receiptor AI, open Sources > Email Accounts.
- Click Add Inbox.
- Choose Gmail and sign in on the login page that opens.
- Approve the access Receiptor AI requests. It is read-only: it can find and read your receipts and invoices, but never send or change your mail.
- Back on the dashboard, confirm Gmail shows as Connected. Turn on Continuous Monitoring so new receipts are caught automatically, and optionally run a Retroactive Extraction to pull in receipts and invoices already in your Gmail.
Step 2: Create the automation
- Use Expensify's receipt address, receipts@expensify.com (the same for every user).
- Go to Agent > Automations in Receiptor AI.
- Describe the rule in plain English: Send all new documents to receipts@expensify.com.
- Click Generate Rule, then Save.
Automatic forwarding requires a plan that includes this feature. Send a test receipt and confirm it appears in the correct Expensify account; email delivery alone does not prove that the destination accepted or processed it.
When the manual method is enough
If you only handle a handful of receipts a month and never miss one, manual forwarding to receipts@expensify.com is fine. The automation pays off once volume or recurring subscriptions make remembering to forward unreliable.
Ready to stop forwarding by hand? Start your free trial or see how Receiptor AI works.
