Send receipts from Outlook to Webexpenses
Start by checking the receipt email address and sender requirements in your Webexpenses account. You can forward a receipt from Outlook manually. Receiptor AI can also collect documents and forward them by email through an automation, provided Webexpenses accepts the sender and attachments. Test delivery before relying on the rule.
Check Webexpenses's receipt delivery requirements
This guide covers email delivery to Webexpenses, not a native accounting integration. Confirm that forward@receipts.webexpenses.com is the current address for your account and check whether Webexpenses requires the sending address to be verified. Other collection methods may also be available in Webexpenses.
The manual way to send receipts from your Outlook to Webexpenses
- Confirm your Outlook address is verified in Webexpenses.
- Open the receipt in Outlook.
- Forward it to forward@receipts.webexpenses.com.
- Webexpenses reads it and adds it to your account.
Manual forwarding works for both new and older emails. You still need to locate each receipt and confirm that Webexpenses received it. For recurring collection, consider an automation after testing the destination requirements.
How to send receipts from your Outlook to Webexpenses automatically with Receiptor AI
Connect your inbox, then configure a forwarding automation. Check the rule's scope, destination and delivery requirements before enabling it.
Step 1: Connect your Outlook to Receiptor AI
- In Receiptor AI, open Sources > Email Accounts.
- Click Add Inbox.
- Choose Outlook and sign in on the login page that opens.
- Approve the access Receiptor AI requests. It is read-only: it can find and read your receipts and invoices, but never send or change your mail.
- Back on the dashboard, confirm Outlook shows as Connected. Turn on Continuous Monitoring so new receipts are caught automatically, and optionally run a Retroactive Extraction to pull in receipts and invoices already in your Outlook.
Step 2: Create the automation
- Use Webexpenses's receipt address, forward@receipts.webexpenses.com (the same for every user).
- Go to Agent > Automations in Receiptor AI.
- Describe the rule in plain English: Send all new documents to forward@receipts.webexpenses.com.
- Click Generate Rule, then Save.
Automatic forwarding requires a plan that includes this feature. Send a test receipt and confirm it appears in the correct Webexpenses account; email delivery alone does not prove that the destination accepted or processed it.
When the manual method is enough
If you only handle a handful of receipts a month and never miss one, manual forwarding to forward@receipts.webexpenses.com is fine. The automation pays off once volume or recurring subscriptions make remembering to forward unreliable.
Ready to stop forwarding by hand? Start your free trial or see how Receiptor AI works.
