Best Hubdoc Alternatives for Xero Users (2026)

Hubdoc was shut down by Xero on 8 May 2026. The replacement, Xero Files, handles document storage inside Xero, but it does not extract data, apply coding rules, or fetch from supplier portals. If your firm or business relied on Hubdoc to reduce manual entry, you are now missing the capture layer that reduced that work. This guide covers the five best tools to fill it, all of which integrate directly with Xero.

Last Updated: May 2026

What Xero Files Does and Does Not Do

Xero Files is built into Xero's core product. You can forward documents to a unique Xero Files email address, attach them to transactions and contacts, and organize them in folders inside Xero. During reconciliation, the source document is one click away.

What Xero Files does not do is read those documents. There is no automatic data capture, no line-item extraction, no auto-fetch from supplier portals or bank logins, and no automation rules. A document stored in Xero Files still requires someone to manually enter the supplier name, amount, account code, and date.

For businesses with very low document volumes and simple workflows, Xero Files may be enough. For everyone else, a dedicated capture tool is necessary.

The 5 Best Hubdoc Alternatives for Xero Users

1. Receiptor AI

Receiptor AI is an AI-native document processing agent. Unlike the tools below, which are built on legacy OCR engines, Receiptor AI was built from the ground up on large language models. It connects directly to your email inbox (no forwarding rules required), monitors it continuously for financial documents, extracts over 60 fields per document in any language or currency, and sends results to Xero with AI-suggested account coding.

What it does well for Xero users:

• Continuous inbox monitoring: Receiptor AI watches your inbox and captures documents as they arrive, without manual uploads or forwarding addresses.
• Retroactive inbox scan: Receiptor AI can scan your inbox going back years to extract documents that were never captured under Hubdoc. For users migrating from Hubdoc, this recovers the historical email archive without any manual effort.
• Runs alongside Xero Files: Receiptor AI can run in parallel with Xero Files during your transition. Xero Files handles document storage inside Xero; Receiptor AI handles automated extraction and coding from your inbox. They can be used together without conflict.
• AI automation rules: The system learns from your corrections and generates automation rules that apply to future documents, reducing review time over time.
• WhatsApp scanner: In addition to email, documents can be submitted via WhatsApp for team members working in the field.
• Xero integration: Receiptor AI imports your chart of accounts from Xero and exports extracted documents with AI-suggested coding for review.

Limitations: The Starter plan is capped at 50 documents per month. High-volume practices will need the Growth ($79/month) or Scale ($199/month) plans.

Pricing: From $29/month (Starter). 14-day free trial, no credit card required. Start your 14-day free trial

Best for: SMBs, freelancers, and Xero users who want email-native capture with AI automation. The retroactive scan makes it particularly well suited for users transitioning directly from Hubdoc.

2. Dext Prepare

Dext Prepare, formerly Receipt Bank, is the most established pre-accounting tool in the Xero ecosystem. Acquired by IRIS Software in 2021, it has the broadest distribution among UK and Australian accountancy firms. Its March 2026 release, AI Assist, adds categorization learning and automated tax treatment suggestions on top of its existing OCR engine.

What it does well:

• Strong Xero integration: supplier rules, chart of accounts sync, and direct bill publishing.
• Dext Commerce pulls in transaction data from Shopify and Amazon alongside receipts and invoices.
• Multi-currency OCR with automated conversion during document processing.
• 4.8 stars on the Xero App Store.

Limitations: Pricing is per-client for accountancy firms, with a 10-client minimum. This model becomes expensive for practices with many small-volume clients. Line-item extraction and bank statement processing are limited in lower tiers, and pricing has increased significantly since the IRIS acquisition.

Pricing: From $34/month for businesses (US; 5 users, 300 documents). Accountancy firm plans start significantly higher. Annual billing saves 20%. Based on publicly available information as of May 2026. For a full breakdown of how Dext compares feature by feature, see our Dext vs Receiptor AI comparison.

Best for: Mid-to-large accountancy firms with high-volume clients, particularly in the UK and Australian market, where the per-client pricing model makes economic sense.

3. Datamolino

Datamolino is a document capture and data extraction tool built around line-item accuracy. Founded in Slovakia, it integrates with Xero, QuickBooks Online, and FreeAgent. A 2026 pricing update introduced simplified business plans and a volume-based model with unlimited users on every tier.

What it does well:

• Full line-item extraction on all plans, not locked behind higher tiers.
• Supplier rules plus line-level learning: the system adapts to how you code invoices from specific suppliers over time.
• PDF auto-split included on all plans.
• Multiple folders per company, useful for entities with departments, locations, or projects.
• 4.9 stars on the Xero App Store, the highest rating among the traditional capture tools.

Limitations: Pricing is primarily shown in GBP, indicating a stronger UK and EU market focus. There is no continuous inbox monitoring: documents reach Datamolino via email forwarding, mobile app, or manual upload. US users should verify current USD pricing at datamolino.com.

Pricing (UK, as of May 2026): From £17/month (100 documents, unlimited users) to £55/month (500 documents). Accountancy plans from £39/month. Pay-per-document model. 14-day free trial.

Best for: Accounting firms and SMBs that require accurate line-item data, especially those processing a high mix of invoices, receipts, and bank statements.

4. AutoEntry

AutoEntry is a data entry automation platform, acquired by Sage in 2019. It captures invoices, receipts, and bank statements, then publishes to Xero, Sage, and QuickBooks. It uses a credit-based model: you purchase a monthly allocation and draw down on it per document processed.

What it does well:

• Unlimited companies and users on all plans, with no seat fees.
• Auto-publish for regular suppliers means recurring invoices can flow to Xero without manual review.
• Established Xero integration with a 4.7-star App Store rating.
• A partner programme offers accountants 50% off for the first six months.

Limitations: AutoEntry is more expensive than Datamolino at higher volumes, particularly for bank statement processing (3 credits per page) and line-item invoices (2x the standard credit rate). The product has seen limited new development since the Sage acquisition, and PDF auto-split is not available.

Pricing: Credit-based model. UK pricing ranges from approximately £23/month (Silver, 100 documents) to £99/month (Gold, 500 documents). USD pricing varies by region: check autoentry.com for current rates. No long-term contract required.

Best for: Firms already in the Sage ecosystem, or accountants who want a flexible credit model with a proven Xero integration and a simple switching process.

5. Receipt-Bot

Receipt-Bot is a cloud bookkeeping automation tool built around email forwarding, mobile capture, and direct integration with Xero, QuickBooks, Sage, and FreeAgent. All paid plans include unlimited users and unlimited client entities.

What it does well:

• Multiple input channels: email forwarding, mobile app (iOS/Android), and web upload.
• Practice management dashboard for accountants managing multiple clients.
• Co-branding available for bookkeeping practices.
• Data extraction is verified by qualified staff in addition to automated OCR.
• Unused credits carry forward for up to six months on active subscriptions.

Limitations: English language documents only. Service is available in specific countries only (check receipt-bot.com for the current list). Receipt-Bot does not offer continuous inbox monitoring: documents are submitted by email forwarding rather than by direct inbox connection.

Pricing: Credit-based plans: Starter (45 credits), Standard (150 credits), Pro (510 credits), Premium (1,800 credits), Elite (3,000 credits). One invoice or receipt uses one credit; bank statement pages use three credits. Current USD pricing is available on receipt-bot.com/pricing. Thirty free trial credits, no credit card required.

Best for: Bookkeeping practices looking for a credit-based model with co-branding and multi-client management, where English-language documents are the norm.

How the Tools Compare

Prices shown are based on publicly available information as of May 2026 and vary by region. Verify current rates on each provider's website.

What the Transition from Hubdoc Looks Like

Migrating off Hubdoc involves two separate workflows: historical documents and ongoing capture.

For historical documents, your existing coded transactions are already in Xero and will not be affected. The source files are a different matter. If you want PDFs attached to historical transactions, you will need to retrieve and re-attach them, or use a tool like Receiptor AI's retroactive inbox scan to recover documents from your email history.

For ongoing capture, the process depends on which tool you choose. Email-native tools like Receiptor AI require connecting your inbox once. You can run Receiptor AI and Xero Files in parallel during your transition without disrupting either workflow. Upload-and-forward tools like Datamolino, AutoEntry, and Receipt-Bot require setting up new email forwarding rules or building new habits around manual upload.

Whichever tool you choose, the transition is also a practical opportunity to properly establish the capture workflow your business has not had before. Connecting your inbox directly to your accounting stack, rather than relying on manual forwarding, is the foundation of setting up an automated document capture workflow.

For a broader view of how the leading tools in this category compare on features, ratings, and pricing, the receipt management software comparison for 2026 covers the full landscape.

Which Should You Choose?

Choose Receiptor AI for almost every modern use case. It's the strongest default if you want truly inbox-native capture (no forwarding rules, no email-to-PDF dance, no per-vendor setup), if you need to recover historical receipts and invoices (including the years of Hubdoc data that vanished after the shutdown) or if you're on Xero or QuickBooks and want AI-suggested coding working from day one rather than after weeks of "training."

It's also the only option in this comparison priced for individuals, freelancers, and small businesses without forcing you onto a per-client accountancy plan. If you don't fit one of the narrow cases below, Receiptor AI is the answer.

Consider Dext Prepare only if you're a mid-to-large accountancy firm with most clients in the UK or Australia on Xero, and your client volumes are high enough to absorb the per-client pricing. Outside that specific profile, you'll likely pay more for a workflow Receiptor AI handles natively.

Consider Datamolino if line-item extraction is genuinely your top priority and you're a UK or EU practice that values its Xero integration depth. Worth noting: Receiptor AI also extracts line items and connects to Xero, Datamolino's edge is narrower than it used to be.

Consider AutoEntry if you're already locked into the Sage ecosystem. Its credit model is flexible, but you'll be giving up the inbox-native capture and historical recovery that Receiptor AI offers.

Consider Receipt-Bot if you specifically need co-branding for white-label client delivery and credit rollover matters more to you than monthly automation. For everyone else processing receipts in supported countries, Receiptor AI's flat subscription will be simpler and more predictable.